How to Automatically Archive Old Messages from Your Gmail Inbox

by Barbara J. Feldman on October 4, 2009

Email experts advise against using your email inbox as storage and instead suggest frequently cleaning it out and storing old messages in archive folders instead. For Gmail users, here’s a filter that will move all messages older than a certain date to your archive. Click “Create a Filter” and in “Has the words” enter “before:2009/07/01″. Now choose “Next.” Check “Skip the Inbox” and the box that says “Also apply this to the conversations below.” Now click “Create Filter.” Of course, you can change the filter to use any date of your choice, in the format “before:YYYY/MM/DD”.

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Cite This Page

Feldman, Barbara. "How to Automatically Archive Old Messages from Your Gmail Inbox." Surfnetkids. Feldman Publishing. 4 Oct. 2009. Web. 22 Aug. 2014. <http://www.surfnetkids.com/tech/427/how-to-automatically-archive-old-messages-from-your-gmail-inbox/ >.


  • http://www.johneday.com/ John D.

    You can also create time-based Gmail filters with Google Apps Script : http://www.johneday.com/422/time-based-gmail-filters-with-google-apps-script

  • http://www.fordhp.com.br Mark

    Tips like this make the Internet a richer place. Thank you!

  • http://www.anthonymaw.com Anthony Maw

    great idea but do you have any idea on how to get it to archive messages in a sub-folder hierarchy as well ?

  • http://www.9amconsulting.com Yana

    thank you!!! I finally got rid of 13000 messages, it feels great!

  • Chris Austin

    That’s cool. Is there a way to create a filter that will archive emails that are x months old? So I wouldn’t have to keep updating the date in the filter.

    Thanks!

  • http://www.chrisinch.com Chris

    Thanks for this. I couldn’t even find this information in Google’s help file.